Operations Coordinator - Entry Level (17505)

Lynnwood, WA, 98036

Date Posted: 01/03/2019


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OPERATIONS COORDINATOR - ENTRY LEVEL

 

CareerStaff Unlimited, a division of Genesis HealthCare, is looking to add an outgoing, proactive, and hardworking Healthcare Operations Coordinator. This is a great opportunity for applicants interested in beginning a career in Healthcare! This role requires a high attention to detail and organization. Our ideal candidate will be motivated, outgoing, and have 2-3 years of previous customer service/administrative experience.

 

BENEFITS OF WORKING WITH CAREERSTAFF UNLIMITED: 

 

  1. Great company culture!
  2. Dedicated recruitment training program for all new hires.
  3. 30+ offices nationwide.
  4. Full benefits including medical, dental, vision, 401(k)
  5. Paid time off, vacation days, sick leave
  6. Free Parking
  7. Leadership training and advancement opportunities across brands and offices.
  8. So much more…

 

POSITION SUMMARY:

 

Responsible for the overall office and clerical support for the Therapist Unlimited branch in Lynnwood, WA. The individual will be responsible for ensuring that all operational business processes and systems are maintained according to company standards.
 
RESPONSIBILITIES/ACCOUNTABILITIES:

 

  1. Payroll: compile weekly payroll and submit it to the corporate office for processing and provide maintenance for all payroll records.
  2. Onboarding: provide support for all new employees to include the completion and submission of all onboarding documentation, ordering materials and name badges, creating compliant local personnel files and ensure that the new employees receive appropriate orientation materials such as the employee handbook and benefit enrollment materials.
  3. Benefits: compile and verify all regional employee benefit data for transmission to the corporate office, work with the Benefits Department to coordinate open enrollment meetings, maintain all benefit records and benefit forms.
  4. Perform monthly billing administration to all accounts at specific defined billing cycles.
  5. Prepare weekly accounts payable requests to the Accounts Payable Department and maintain all accounts payable records for the division and/or location.
  6. Ensure proper inventory levels of office supplies and ensure that equipment is maintained by securing necessary repairs or replacement as needed.
  7. Prepare various operational reports as requested by the Area Manager or Director.
  8. Receive, sort and prioritize all mail for the Area Manager/Area Director for expediency in processing items requiring signatures or action.  Compose routine correspondence.
  9. Answer the telephone and provide information or direct calls accordingly.
  10. Maintain employee personnel files in a secure location. Maintains all other human resource record keeping requirements.
  11. Work independently on special projects and assignments as assigned.

 

 

DESIRED SKILLS/QUALIFICATIONS:

  1. Customer service oriented
  2. Ability to multitask
  3. Excellent phone etiquette/presence
  4. Positive attitude
  5. Team player
  6. Previous scheduling experience, preferred
  7. Previous payroll experience, preferred

 

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

 

  1. Associate’s Degree or equivalent preferred.
  2. One year of scheduling/administrative experience preferred.
  3. 2-3 years of customer service experience, required.
  4. Proficiency with Microsoft Office Applications.
  5. Healthcare experience a plus!

ABOUT CAREERSTAFF UNLIMITED:

 

CareerStaff Unlimited (CSU) is a leader in healthcare staffing, with a national network of 6 brands, operating 24 offices, serving over 1,650 clients, and employing over 4,350 clinicians. CSU attracts high quality clinicians who transition well to new environments, are knowledgeable of industry technology, and rapidly assimilate into facility teams.

 

CSU services cover all types of medical personnel, including nurses, therapists and pharmacists. Our professional staffing team offers unrivaled customer service and industry commitment, unique opportunities, top pay, and benefits that meet the lifestyle requirements of our clinicians. With our local presence, CSU provides personalized support in each community while still benefiting from the national resources and assistance of our larger CSU network.

 

CareerStaff Unlimited is proud to practice Equal Employment Opportunity and Affirmative Action (EEO/AA).

 

CONTACT INFORMATION:

Lauren Luxon | CareerStaff Unlimited 

877-480-5115 | Lauren.Luxon@careerstaff.com

www.careerstaff.com

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